Are you ready to be a part of something exceptional? Invercargill City Council invites you to become a driving force in our future-focused team. With a vibrant atmosphere and an unwavering commitment to our values—positivity, respect, responsibility, and above and beyond—we're passionate about creating a team full of outstanding individuals who are as passionate about shaping the future as we are.

Our friendly Aquatic Services team are seeking a Booking and Events Administrator.

The hours of work for this position are 8:00am - 5:00pm Monday to Friday.

Key responsibilities for this role include:

• Provide administrative support to team leaders ensuring records are kept up to date and accurate, supporting the efficient and effective performance of their day-to-day tasks.
• Ensure requisitions are generated as required, including coding of invoices in a timely manner through our financial system TechOne.
• Assist with the effective marketing and promotion of the facility to schools, members of the public and the wider community through the use of social media, websites, newsletters.
• Ensure pool water space is allocated and scheduled for various user groups, allowing maximum space for day-to-day users to be maintained.
• Manage the monthly billing process for space hire customers.
• Brief staff on daily bookings and events to ensure various pool users and groups are informed, supervised and use their allocated spaces efficiently and effectively

What you will bring:

• First Aid Certificate
• NCEA Level 3 (or equivalent)
• Two to three years' experience in bookings and events management
• High level of customer relations and communication skills
• Competent is Microsoft office suite, including Outlook
• Excellent written and verbal communication skills

What we offer:

• Career progression and training/development opportunities
• Positive focus of employee health and well-being: Workstation assessments, free flu vaccines, EAP services, 50% off eye exams, discounted gym memberships etc
• Kiwisaver and Superannuation Schemes
• Access to sick leave from day one of employment
• Appointment time leave: Up to 2 hours for important appointments eg. Doctor, bank, dentist

Waihōpai Invercargill is New Zealand's southernmost city and the heart and hub of Southland. We're known for our lush green spaces, like award-winning Queens Park, our long summer daylight hours and our local legend Burt Munro. Our city has character, charm and a laidback atmosphere. There's outstanding nature reserves, Ōreti Beach and the Waihōpai River to explore plus our lively restaurants complemented by a thriving entertainment and arts scene which are hard to beat! The sensible gridded layout featuring wide streets ensures a convenient 10-minute drive to work. Who wouldn't want to call this place home?

The Invercargill City Council is committed to the wellbeing and protection of children, the elderly and vulnerable adults. As a component of this role involves interaction with one or more of the above groups, as part of the assessment of candidates, we will require Police Vetting as per the Children's Act 2014 and a Pre-employment Alcohol and Drug Screening test to ensure we are providing a safe environment for our customers and members of the public.

For more information please see the full position description or contact the Invercargill City Council on (03) 211 1777. Please don't apply directly via SEEK as we won't receive your application. Apply online at Careers | Invercargill City Council (icc.govt.nz)

Applications close 13 April 2025. Please note applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.

Successful applicants must be legally entitled to live and work in New Zealand. While all applications will be reviewed, first priority will be given to those applicants who are currently residing in New Zealand.