Are you the Definitive Executive Assistant - We Need You…

What is that old saying… behind every great Leader is an even better EA!! This requires a special type of person, a juggler and magician! If this sounds like you, we'd love to hear from you.

This is a busy and varied role, where you will be responsible for supporting up to two of our Group Managers and their wider teams. You will be part of a small and supportive team, and we can promise no two days will be the same. You need to be able to do ten things at once, anticipate everyone's needs - all with a smile on your face ensuring that the office runs seamlessly.

If your strengths are superb organisation and administration skills including a high level of skill in Microsoft Word, an eye for detail, fantastic relationship building skills, politically astute and the ability to upwards manage then this is a role made for you.

It goes without saying that you will be an expert at organising and running events, technology savvy, able to research, write letters, draft reports, and take minutes (Council meetings, and meetings with both internal and external people), and be able to think on your feet.

In return we recognise that Staff are our most valuable asset. We believe in supporting them in their training and development, having competitive remuneration packages which are benchmarked against market rates and an environment which enables personal growth.

Invercargill City Council invites you to become a driving force in our future-focused team. With a vibrant atmosphere and an unwavering commitment to our values—positivity, respect, responsibility, and above and beyond—we're passionate about creating a team full of outstanding individuals who are as passionate about shaping the future as we are.

The hours of work for this position can be negotiated but are generally Monday - Friday.

Key responsibilities for this role include:

• Manage assigned Group Manager's emails and diary to ensure a schedule is maintained
• Prepare, produce and distribute agendas and minutes accurately, within agreed timeframes and in required formats
• Ensure necessary resources are available and meeting rooms booked and are set-up to meet the requirements of meetings including online meeting platforms as required.
• Manage the interface between the Group Manager and customers both internal and external in a professional and timely manner
• Ensure a very high level of confidentiality and discretion is maintained at all times.

What you will bring:

• NCEA Level 3 with competencies in English, Maths, Office Systems and Computer Skills; and/or equivalent level of knowledge
• At least three years of practical applied experience demonstrating support to a senior management level
• Practical experience of minute taking
• Well-developed computer knowledge, particularly in the use of Microsoft Office, Word, Excel and PowerPoint, and Outlook
• Strong interpersonal skills with the ability to communicate effectively and confidently
• Full current NZ driver's licence

What we offer, includes:

• Flexible working environment
• Career progression and training/development opportunities
• KiwiSaver and Superannuation Schemes
• Access to sick leave from day one of employment

Waihōpai Invercargill is New Zealand's southernmost city and the heart and hub of Southland. We're known for our lush green spaces, like award-winning Queens Park, our long summer daylight hours. Our city has character, charm and a laidback atmosphere. There are outstanding nature reserves, Ōreti Beach and the Waihōpai River to explore plus our lively restaurants complemented by a thriving entertainment and arts scene which are hard to beat! The sensible gridded layout featuring wide streets ensures a convenient 10-minute drive to work. Who wouldn't want to call this place home?

To learn more, view the full position description or contact Invercargill City Council on (03) 211 1777. Please note: applications submitted via SEEK will not be received. Apply online at Jobs - Invercargill City Council.

Applications close Wednesday, 14 January 2026. Please note applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.

Applicants must have the legal right to live and work in New Zealand. While all applications will be considered, preference will be given to candidates currently residing in New Zealand.