Are you an organised, detail-focused amazing administrator who loves supporting people to learn and grow?

Invercargill City Council invites you to become a driving force in our future-focused team. With a vibrant atmosphere and an unwavering commitment to our values—positivity, respect, responsibility, and above and beyond—we're passionate about creating a team full of outstanding individuals who are as passionate about shaping the future as we are.

We're looking for a proactive Training Administrator to join our People and Culture team on a 12-month fixed-term, part-time basis, working 20 hours per week to provide essential administrative support to our training and development function.

What you will do:

• Provide high-quality administrative support, including online training registrations, advertising training opportunities, updating employee records, and managing correspondence.
• Monitor the Training and Development inbox and respond promptly to enquiries.
• Process invoices, raise purchase orders, and set up suppliers.
• Liaise with internal and external training providers to schedule and prepare for training sessions.
• Coordinate in-house training logistics including invitations, RSVP's, venue and room setup, catering, and materials.
• Maintain the training matrix with up-to-date information on courses, suppliers, attendance, and feedback.

What you will bring:

• NCEA Level 3 (or equivalent) including English and Mathematics.
• At least two years' experience in an administrative support position.
• Strong computer skills, especially in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional attention to detail and organisational skills.
• Excellent written and verbal communication skills.
• The ability to prioritise, meet deadlines, and work under pressure.
• Initiative, integrity, and a commitment to outstanding customer service.
• The ability to follow established systems, policies, and procedures accurately.

What we offer:

• Flexible working environment
• Career progression and training/development opportunities
• Positive focus of employee health and well-being: Workstation assessments, free flu vaccines, EAP services, 50% off eye exams, discounted gym memberships etc
• Kiwisaver and Superannuation Schemes
• Appointment time leave: Up to 2 hours for important appointments e.g. Doctor, bank, dentist

Waihōpai Invercargill is New Zealand's southernmost city and the heart and hub of Southland. We're known for our lush green spaces, like award-winning Queens Park, our long summer daylight hours and our local legend Burt Munro. Our city has character, charm and a laidback atmosphere. There's outstanding nature reserves, Ōreti Beach and the Waihōpai River to explore plus our lively restaurants complemented by a thriving entertainment and arts scene which are hard to beat! The sensible gridded layout featuring wide streets ensures a convenient 10-minute drive to work. Who wouldn't want to call this place home?

To learn more, view the full position description or contact Invercargill City Council at (03) 211 1777. Please note: applications submitted via SEEK will not be received. Apply online at Jobs - Invercargill City Council.

Applications close 11 January 2026. Please note applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.

Applicants must have the legal right to live and work in New Zealand. While all applications will be considered, preference will be given to candidates currently residing in New Zealand.