We're looking for a highly organised and proactive Portfolio Coordinator to support governance, reporting and delivery coordination across Council's Capital Portfolio Group. This is an opportunity to work across a diverse portfolio of capital, infrastructure and digital projects while helping strengthen portfolio governance, reporting discipline and delivery capability across Council.

Working closely with the GM Capital Portfolio, project managers, Finance and Communications Teams, this role sits at the centre of portfolio coordination and provides critical support to governance, reporting and portfolio systems.

The hours of work for this position are 8:00am - 5:00pm Monday - Friday.

Key responsibilities for this role include:

• Coordinating portfolio governance processes across multiple projects and programmes
• Preparing high-quality governance reports, presentations, agendas and meeting minutes
• Supporting portfolio reporting, financial coordination and data integrity across systems
• Coordinating project intake, reporting cycles and governance deliverables
• Maintaining portfolio systems, records and documentation to support effective decision-making
• Working closely with Project Managers and stakeholders to ensure consistent portfolio processes and reporting standards

What you will bring:

• Experience in a Programme, Project or Portfolio Coordinator role within a fast-paced environment
• Strong organisational skills with the ability to manage competing priorities and deadlines
• High attention to detail and confidence working with reporting, governance and financial information
• Excellent written and verbal communication skills with the ability to work across all levels of an organisation
• Experience using Microsoft Office and cloud-based systems and tools
• Knowledge of project, programme or portfolio management practices and governance processes

What we offer:

• Flexible working environment
• Career progression and training/development opportunities
• Positive focus on employee health and wellbeing including EAP services, flu vaccinations and discounted gym memberships
• Kiwisaver and Superannuation Schemes
• Access to sick leave from day one of employment
• Appointment time leave for important appointments

Waihōpai Invercargill is New Zealand's southernmost city and the heart and hub of Southland. We're known for our lush green spaces, like award-winning Queens Park, our long summer daylight hours and amazing kai/kai moana. Our city has character, charm and a laidback atmosphere. There are outstanding nature reserves, Ōreti Beach and the Waihōpai River to explore, plus our lively restaurants complemented by a thriving entertainment and arts scene which are hard to beat! The sensible gridded layout featuring wide streets ensures a convenient 10-minute drive to work. Who wouldn't want to call this place home?

To learn more, view the full position description or contact Invercargill City Council on (03) 211 1777. Please note: applications submitted via SEEK will not be received. Apply online on Jobs - Invercargill City Council.

Applications close 8 June 2026. Please note applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.

Applicants must have the legal right to live and work in New Zealand. While all applications will be considered, preference will be given to candidates currently residing in New Zealand.